309.01: Purchasing

When making purchases, Enterprise State Community College shall refer to the Alabama Competitive Bid law to ensure that all legal requirements are met in the purchase process.

All personal property acquisitions estimated to exceed $500,000 shall be submitted to the Board of Trustees for approval. The Chancellor shall be authorized to approve unforeseen increases in cost not to exceed ten (10) percent of the Board-approved purchase amount.

• Personal property acquisitions estimated to exceed $500,000 must have Board of Trustees approval prior to acquisition. Care must be taken in planning for such expenditures in order to schedule items on Board agendas in accordance with Due Dates for Board Action Requests prepared by the Alabama Community College System (ACCS) Office. Instructions for submission are included in the Procedure for Requesting State Board of Education Action prepared by the ACCS.
• Personal property acquisitions estimated to cost between $50,000 and $500,000 shall be reported to the ACCS within 15 calendar days of the end of the calendar quarter. The Chancellor prepares a quarterly report to inform Board members of projects in this category.
• The Chancellor shall prescribe a reporting format to address the intent of equal access and opportunities to minority professionals and businesses.

It shall be a breach of ethical standards for any employee who is involved in purchasing to become or be, while such an employee, the employee of any party contracting with the particular governmental body in which the employee is employed.

Institutions under the direction and control of the Board of Trustees must make every effort to afford equal access and opportunities to minority professionals and businesses.