317.01: Cancellation of Uncollectible Debt

The Chancellor is authorized to review and submit to the Attorney General’s office for approval the cancellation of uncollectible debt incurred at an institution.  The Chancellor shall report all approved cancellations of uncollectible debt to the Board of Trustees.

1. Enterprise State Community College must take appropriate measures, including utilizing the services of a collection agency, to collect all outstanding debt.
   
2. After all methods of collection have been exhausted and the debt is deemed uncollectible, Enterprise State Community College must submit a letter to the Chancellor to request cancellation of the uncollectible debt.  The request must include a letter from a collection agency stating that the debt is uncollectible, the date the debt was due, the debtor’s name, and the dollar amount owed.